The Keeney Group, offering a wide array of meeting planning services, is able to plan anything from your small board meeting to large trade/exhibit shows, to educational conference & banquets. With over 30 years experience, Bo and Bruce Keeney have a vast knowledge of the meeting planning industry and as such they will be able to provide you with a quality meeting which will surpass all of your meeting needs. Our strategic relationships with hotels across Virginia enable us to negotiate rates, facilities and programs which benefit our clients.

Site/Hotel Analysis & Selection

Choosing the location and hotel that will be the key to a successful meeting is a critical first step in the meeting planning process. Keeney Group works with you to understand the needs and budget of the group to provide options for consideration. In addition to price, these considerations can include climate, location, ease of access and property types that will be a good fit for the attendees. No matter what you are seeking, from small intimate group meetings to large conventions or incentives, the experience of our staff to include each and every consideration will save you time and money. As a professional meeting and event planning firm, we can usually offer this service at no cost to you.

On-Site Meeting, Food and Beverage and Audio Visual Management

We can prepare for the PreConvention meeting, provide on-site food and beverage management, audio visual management and billing review to save clients money for small to large group meetings. This includes items such as menu selections, tastings and overseeing preparation, review and approval of the Banquet Event Orders (BEO's).

Site Visit Coordination and Planning

e will provide a detailed site itinerary with information including contacts, inspection dates and times and a competitive strategy. If desired, we can accompany your on site visits to help ask the right questions and maximize the value package that can be negotiated for the meeting.






















Pre-Event Planning

In advance of the meeting, we can handle registration, budgeting, manage the room block, prepare marketing materials to promote the event, design and print on-site materials, secure off-site venues, locate and purchase unique awards and gifts, design customized name badges and find speakers and entertainers.
In advance of the meeting, we can handle registration, budgeting, manage the room block, prepare marketing materials to promote the event, design and print on-site materials, secure off-site venues, locate and purchase unique awards and gifts, design customized name badges and find speakers and entertainers. 












Contract Negotiation

Once a list of potential meeting sites has been narrowed down, we can help negotiate the best prices for overnight rooms and meeting rooms, food and beverage, payment terms, attrition clauses, concessions and exhibitor services. We can also negotiate contracts with destination management companies, air transport, airport transfers, optional events and speakers.

Post Conference Management

In advance of the meeting, we can handle registration, budgeting, manage the room block, prepare marketing materials to promote the event, design and print on-site materials, secure off-site venues, locate and purchase unique awards and gifts, design customized name badges and find speakers and entertainers.As a professional meeting and event planning firm, we can assist with all post conference details including billing and BEO closeout. This can also include a detailed wrap-up: comparisons of actual versus final budget, meeting P&L and performance results. As a professional meeting and event planning firm, we can assist with all post conference details including billing and BEO closeout. This can also include a detailed wrap-up: comparisons of actual versus final budget, meeting P&L and performance results.